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Holiday Types and Balances

Growee lets you define company-wide holiday policies and tailor holiday schedules to your organization’s needs. Every company has different time-off rules, so policies are fully configurable: you decide the leave types, how days are earned, whether they carry over, and which national holidays apply.

This article is for users with an Admin, Manager, or HR role. Holiday policies are managed in the Configurations section.

Create a holiday policy

Policies are grouped by holiday type on the Holiday policies page. Each group (for example Vacation or Sick / Required) lists its policies with a paid or unpaid badge and the number of days each one grants.

Holiday policies page grouped by type, each policy showing a paid or unpaid badge and its day count

To add a policy:

  1. Open the Configurations section and go to Policies.
  2. Click the Add policy button in the top right.
  3. In the Details section, choose a Holiday type (for example Rest) and an Accrual method.
  4. Enter a Policy name and, optionally, a Description.
  5. Under Include Contract types, select the Contract Type or types the policy applies to, such as Employment Contract.
  6. Under Limit, choose Limited or Unlimited, then set the Total number of days per year.
  7. Under Payment, set whether the holiday is paid.
  8. Under Cancellation, choose whether employees can cancel their own holidays before the start date.
  9. Optionally, under Forms / Template Requests, upload a document or template that this leave type requires.
  10. Click Add to save.

Add policy form showing the Details section with Holiday type, Accrual method, Policy name, Description, and Include Contract types fields

Policies vary from one organization to another, so set them up to match your company’s rules. When a policy grants time off, Growee adds it to the employee’s overall balance.

Accrual method

The Accrual method controls how the allowance is earned, so the policy matches how time off is granted in your region:

Accrual method How it works
Given (fixed number of days per year) The full allocation is granted upfront at the start of the year.
Accrual Days accumulate gradually over the year.

Note: Leave allowances are not fixed by Growee. The number of paid days and the rules for each type depend on your company policy and local labor law, and are set entirely through the policies you configure.

Contract types

Policies are assigned by contract type so entitlements can differ between staff. The Contract Type field is a multi-select, and the available options come from your company’s configured contract types, such as Employment Contract. This keeps every policy aligned with individual agreements for full-time, part-time, or freelance staff.

Note: Growee counts holiday duration in working days by default. To count weekends as leave, enable Include weekends in holiday calculation under Configurations → Company Settings → Company details. See Company Settings.

National holidays

Each company has a National group on the Holiday policies page that tracks the national days off for your country. To review or change them, click the Edit button on the National group to open the National Holidays editor.

National Holidays editor listing each holiday with its date and a per-row actions menu

In the editor you can:

  • Switch the Year filter to view the national holidays for a specific year.
  • Click Add national holiday to add an entry that is missing for your country.
  • Open the three-dot Actions menu on any row to edit or delete an entry.

Tip: The Holiday policies page also has a Pending Approval Reminders setting. Enable it to have Growee email approvers about holiday requests that are still waiting for a decision.

Holiday balances

Balances give you complete oversight of your team’s time off in one view. You can see all employee balances organized by year and holiday type, and filter by specific employees, teams, or departments.

  • Set initial balances, earning rules, or bonuses.
  • Grant compensatory days or make custom adjustments whenever needed.
  • Make quick changes with inline editing directly in the balance table.

The Balances view in the Holidays module, listing per-employee balances for a policy and year

To review an individual balance, open the employee’s profile in the Holidays section to see the updated number of paid days. Growee manages accumulation, carry-overs, and adjustments automatically, even when time off spans across calendar years, so records stay accurate.

Need more help? Contact support or email support@growee.net.